Bed Census Form Overview

The Bed Census form is part of an effort by the U.S. Centers for Disease Control and Prevention (CDC) to collect information from hospitals across the country about their bed capacity, ventilator capacity, and utilization rates of these crucial resources. The CDC, White House Coronavirus Task Force, and other federal agencies will use the survey data to inform a national COVID-19 surveillance network.

Signing up and Signing In

See Bed Census Form: Sign Up and Sign In

Form Overview

Once you have signed up and logged in, you will be directed to the Bed Census form, where you may select your hospital and enter details about overall hospital bed utilization and capacity.

Each field on the form is required. If the particular question is not applicable to you, simply enter 0. There are also tooltips in each major section that provide additional information around that particular area of the form. To access the tooltip, please hover over the circle with “”, as seen below:

 

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For convenience, each day that you sign in and enter the form, your previous day's submissions will be pre-populated. This may be helpful particularly where submission utilization and capacity figures may not change day to day.

Filling out the form

The form has three sections detailed below. Please note that there is no Save option on the form, so be sure to submit the form upon completion.

Hospital Name

This section contains a single text box that will autocomplete based on the name of your hospital. The name includes both the CCN and the hospital address to verify you have chosen the correct hospital, as seen below:

 

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Overall Hospital Capacity

This section describes the overall capacity of your hospital's beds and ventilators.

The first box in this section of the form highlights overall bed capacity, broken into three categories. Each row in this area has a tooltip with more information on that bed type.

  1. Licensed beds are the total number of licensed beds in the facility. If your facility does not license a particular bed type, enter “0”.

  2. Conventional beds are the usual/normal beds the facility operates to provide care. This would be the typical operating capacity before any surge, expansion, or disaster response beds are added.

  3. Expansion beds are beds the facility has prepared and opened to provide care in the event of a surge of patient demand that exceeds the conventional hospital capacity. Expansion beds may be located inside the hospital or those placed in parking structures, temporary modular units, tents, etc. Expansion beds do not include “Hospital in the Home” beds or Hospital Capacity created off-site by FEMA or other government agencies unless for the sole use by the reporting facility.

The second box breaks down beds specific to the Emergency Department broken into two categories:

  1. Conventional beds are the usual/normal beds the facility operates in the ED to provide care, including Urgent Care located within/in proximity of the ED. It does not include free-standing ED’s or Urgent Care Centers. It does not include Clinical Decision Unites or Short Stay Units.

  2. Expansion beds are beds the facility has prepared and opened to provide care in the event of a surge of ED patient demand that exceeds the conventional emergency capacity. Expansion beds may be located inside the hospital or those placed in parking structures, temporary modular units, tents, etc.

The third box is specific to the number of ventilators, and is also broken into two different categories:

  1. Total inventory is the total number of mechanical ventilators available for us in the care of patients (your biomedical inventory).

  2. Covid-19 only is the number of mechanical ventilators reserved for use with COVID 19 patients only, if applicable. This will be a subset of the total inventory.

 

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Operational Hospital Capacity and Utilization

The third section asks for the total hospital operational or staffed capacity for beds, the emergency department, and the use of mechanical ventilators at the time of submission.

The first box in the form will ask for the total number of beds for each bed type. This is broken into three categories:

  1. Staffed beds are the number of staffed/operational beds including both conventional and expansion beds.

  2. Occupied beds are the total number of beds currently occupied (the census) in each bed type at the time of completing the survey.

  3. Covid beds represent the total number of beds that are occupied by COVID-19 patients at the time of the survey, this will be a subset of the total number of occupied beds.

The second box for Emergency Beds has a single entry for the total number of available staffed/operational beds, including any expansion or surged areas.

The third box is for Emergency Visits, this will be the total number of Emergency Department visits for the previous calendar day (midnight to 23:59).

The final box is for Ventilators, where you may enter the total number of mechanical ventilators in use as well as the number used specifically by COVID-19 patients.

 

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Once you have filled all sections of the form, click Submit Data to submit your form entry. As each field on the form is required, the form will not submit if any entries are blank.

 

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Confirmation

Upon submission, you will be taken to a confirmation page indicating your submission was successfully submitted. If you would like to submit capacity and utilization data for another hospital, simply click "Submit data for another hospital."

 

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