Frequently Asked Questions

The Hospital Capacity Update form is part of an effort by the U.S. Centers for Disease Control and Prevention (CDC) to collect information from hospitals across the country about their bed capacity, ventilator capacity, and utilization rates of these crucial resources. The CDC, White House Coronavirus Task Force, and other federal agencies will use the survey data to inform a national COVID-19 surveillance network.

This FAQ document will be updated frequently in response to your feedback.

 

1. I am having issues using the form. Who can I talk to?

Please Email Us and we will respond as soon as possible. 

2. How do I sign up or log in to the Hospital Capacity Update form?

Please see the article Bed Census Form: Sign Up and Sign In.

3. What if I forget my password?

Please click “Don’t remember your password” and follow instructions to recover your password via the email you used to register your account.

4. How often should the hospital or health system be submitting data?

Please submit your data at least once daily.  The data will be extracted from the submitted forms to populate a national dashboard in use by federal and other public health agencies as they coordinate preparation and response activities via Emergency Operations Centers.

5. How are Licensed Beds defined?

Licensed Beds are the number of beds licensed by your licensing agency (often the state).  You should only have to complete this portion of the form once. If your facility does not license a particular bed type, enter “0”.

6. How are Conventional Beds defined?

Conventional Beds are the usual/normal beds the facility operates to provide care.  This would be the typical operating capacity before any surge, expansion, or disaster response beds are added.  Think of this of the operating bed count your facility used for normal operations in January 2020, before the COVID-19 pandemic.

7. How are Expansion Beds defined?

Expansion beds are beds the facility has prepared and opened to provide care in the event of a surge of patient demand that exceeds the conventional hospital capacity.  Expansion beds may be located inside the hospital or may be those placed in parking structures, temporary modular units, tents, etc.. Expansion beds do not include “Hospital in the Home” beds or Hospital Capacity created off site by FEMA or other government agencies, unless for the sole use by the reporting facility.

8. How are Emergency Department Beds defined? What is included in these counts?

Emergency Department Conventional Beds should include the treatment areas within your facility ED, including Urgent Care beds.  Do not include off-site or free-standing EDs or Urgent Care Centers.  Do not include Short Stay Units, Clinical Decision Units, etc. unless these areas become part of your ED Expansion/Surge areas (see below).  If the hospital typically uses these areas as part of normal operations to hold patients awaiting bed placement or for observation patients, they are not part of your conventional ED capacity, even if they are staffed by your ED physicians, nurses, and other staff.

ED Expansion beds are beds the facility has prepared and opened to provide care in the event of a surge of ED patient demand that exceeds the conventional Emergency capacity.  Expansion beds for the ED may be located inside the hospital or those placed in parking structures, temporary modular units, tents, etc.

9. My hospital does not provide the type of service or bed listed in the survey form. What should I do in this case?

For any type of bed or service that your hospital does not provide, indicate this by entering “0”.

10. What should I include in my Critical Care bed counts?

This category includes all adult critical care beds but excludes neonatal and pediatric beds.  Do not include intermediate care beds or stepdown beds.

11. What kinds of beds should I include in my Pediatric ICU bed counts?

This category includes all pediatric critical care critical care beds but excludes adult and neonatal beds.  Do not include intermediate care beds or stepdown beds.

12. What kinds of beds should I include in my Neonatal ICU bed counts?

This category includes Neonatal Level II-IV Nurseries.  Do not include Normal Newborn Nursery.

13. What types of units are included in the General Acute Care beds?

This category includes progressive care, stepdown, telemetry, and medical/surgical beds. It should include adult, pediatric, normal newborn, and OBGYN post-partum beds. It should not include sub-acute beds.

14. What types of units are included in the Sub Acute Care beds?

This category includes skilled nursing and inpatient rehabilitation beds.

15. What should be included in Operating Room counts?

This category includes general, specialty, and trauma operating rooms. This category excludes C-Section rooms / operating rooms.

16. What types of procedure areas or services are included in Procedure Room counts?

This category includes cardiac catheterization lab, electrophysiology labs, endovascular space, interventional radiology rooms, endoscopy, and special procedure rooms.

17. What’s the best data source for total mechanical ventilator capacity?

Your clinical engineering department or biomedical department should provide the total number of mechanical ventilators available for your hospital to use (your total inventory).  Your hospital may decide to set aside a certain number of your ventilator inventory for COVID-19 patient use only.  Please indicate this on the form.

18. For the number of COVID-19 patients in my hospital, should I include presumptive positive patients as well as positive patients?

Yes.

19. Is there a view of hospitals that I have already entered?

While there is not a list of prior hospital submissions, you can recall those submissions by selecting those entries from the search box. Upon selection, the form will automatically populate with your previous entry.

20. How do I enter data for multiple hospitals?

To enter for multiple hospitals, follow the steps below:

  1. Complete the first hospital submission and choose submit.
  2. To enter second hospital: Go back to the search box and search for second hospital, choose the second hospital. A new blank form will appear.
  3. When complete, choose Submit.
  4. To enter another hospital, repeat steps 2 & 3.
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