As the Socrata platform has evolved, the needs of the Asset Inventory dataset have also changed, and so as of April 2020, we’ve decided to create an updated Asset Inventory. This article describes the differences between the old Asset Inventory dataset and the new Asset Inventory system dataset. You can find more information about the new Asset Inventory system dataset in this support article.
Legacy Asset Inventory datasets will stop updating on November 13, 2020. At that time, your legacy Asset Inventory dataset will still remain on your platform and can be managed as you see fit, but it will no longer be automatically updated by Socrata.
Why the change?
Since the creation of the Asset Inventory dataset, some important features of the platform have changed, making certain legacy fields irrelevant or too limited to answer the questions you would expect the Asset Inventory dataset to provide.
What’s changed in the new Asset Inventory Dataset?
Here are the differences between the legacy Asset Inventory dataset and the new Asset Inventory system dataset:
In the old Asset Inventory, the Public field contained boolean values indicating if the asset was public or private. In the new Asset Inventory this field is called Audience and can have 3 possible values: public, private, or internal (SCGC only).
With our new Approvals governance available on all domains, we now include the status of an asset’s approval. For domains with manual approvals enabled, the new Asset Inventory includes information about the approvals state in the Approval Status field by indicating if an asset is approved, rejected, pending, or not yet ready for approval.
In the legacy Asset Inventory this field was called Keywords and has now been renamed to Tags to be consistent with the Catalog and metadata management pages.
In the legacy Asset Inventory this field was called Data Provided By and has now been renamed to Attribution to be consistent with the Dataset Landing Page and metadata management pages.
In the legacy Asset Inventory this field was called Source Link and has now been renamed to Attribution Link to be consistent with the Dataset Landing Page and metadata management pages.
Creation Date/Last Updated Date
The only new change with these fields is that timestamps are now in UTC time by default, and are floating timestamp type so that these values can be used in Measures.
You will find 2 new columns for Row Count and Column Count for datasets in the new Asset Inventory system dataset.
The new Asset Inventory is now a system dataset asset type. System datasets are essentially the same asset type as a dataset with a few small caveats:
They are automatically generated by the platform
They cannot be modified
They are always private and hidden from your public Catalog
They are private assets that can only be seen by users allowed to view other assets (for example Admin roles)
Frequently Asked Questions
What do I need to do before the deprecation date?
If you have any derived views created from your existing Asset Inventory, you’ll need to re-create those derived views using the new system dataset with the updated schema.
Any derived assets such as visualizations and data lens pages will need to be re-created using the new system dataset
Any references or embedded views of your existing Asset Inventory will need to be updated to the new Asset Inventory system dataset or a public filtered view of the Asset Inventory system dataset
If you would like to share this asset with non-admin or public users, you will need to create a public or internal filtered view of this system dataset
Why are the number of assets in my old Asset Inventory dataset and the new Asset Inventory system dataset different?
We have several types of draft assets in the platform. In the previous version of the asset inventory, only working copy drafts were reflected in the asset inventory. In the new asset inventory, any draft that you can find in the Asset Manager will show up in the asset inventory.