Introducing Dataset Archiving

 

What’s New

Dataset archiving is a new way to track changes to a dataset on our platform. Archiving is available to all customers with an Enterprise Data Platform(EDP) contract and can be enabled on their EDP and Open Data (ODP) domains. With dataset archiving enabled, users will be able to see a complete history of changes for a given dataset. Users with the necessary permissions will be able to revert a dataset back to a previous version, and also export a previous version of a dataset to a CSV.

Enrolling a dataset in dataset archiving is limited to users with the Enroll Datasets in Archival domain right, and to Administrators by default. You can learn more about user rights and roles here.

 

Enrolling a Dataset

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Users with a role that has the Enroll Datasets in Archival right can enroll datasets in archiving on a dataset-by-dataset basis. At the bottom of the primer page of a dataset, you will see an Enroll Now button in the “Dataset Changelog” section. Clicking this button will enroll this dataset in dataset archiving. Anytime this dataset is updated, it will be reflected in the Dataset Changelog.

 

Interacting With The Changelog

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Users will have different levels of interaction with the Dataset Changelog based on their permissions. Users with the domain right Enroll Datasets in Archival will be able to enroll and unenroll a dataset in archiving.

Selecting a draft will reveal more information on a given version of the dataset, and users who are able to edit the dataset will have the ability to interact with the Changelog from the primer page. For any changes made to the data or schema of a dataset, a user with the Enroll Datasets in Archival right is able to restore to a previous version or export that archive to a CSV. Any changes made to the metadata of a dataset can be restored to a previous version; however, these metadata changes will not be exported.

Users who do not have permission to edit the dataset will be able to see the Changelog on the primer page of a dataset. These users will be able to export an archived version of the dataset, but they will not have the ability to restore it to a previous version.

 

Change to Publishing Workflow

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To complement dataset archiving, the ability to make notes on any given revision has been added as part of the publishing process. These notes will be displayed in the draft within the Changelog on the primer page.

 

If you have any questions about the content of this article, please reach out to our Support Team at socrata-support@tylertech.com.

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