This article is intended to be used as a reference for Enterprise Data Portal administrators when Configuring a User Role.
User roles on Open Data Portals are not configurable. For more information about the Open Data Portal roles check our article Understanding User Roles.
Note: Some of these features, such as teams, alerts, and internal assets, are only available on the Enterprise Data Platform
| Right | Description |
|---|---|
| Administer Site | |
| Manage teams | Allows the user to create, delete, and rename teams, as well as add/remove users from teams. |
| Add, remove, and manage users | Allows the user to grant or remove access to, and manage the permissions of, users on the platform. |
| Manage role definitions | Allows the user to create new custom roles and modify the permissions of existing custom roles. Roles generally define what a person can do on your site. |
| View activity log of site events | Allows the user to view the activity/audit log for the site; this shows information such as dataset update statuses, when users are added/removed, and other events. The Activity Log will only show the user events that they are permitted to see based on their other rights and level of access. |
| Feature content on data catalog and Primer pages | Allows the user to configure spotlighted content, such as visualizations, on the Catalog page or a Primer metadata page. |
| Configure custom map boundaries for Data Lens maps | Allows the user to access the Spatial Lens functionality; this allows the user to designate shapefiles for use by all site users to create region maps. |
| Can view analytics | Permits the user to download archived data from legacy Analytics. |
| Manage and configure alerts and notifications | Allows the user to create and share alerts with other users. |
| Explore and Manage Assets | |
| Create new datasets | Allows the user the ability to create new datasets. |
| Edit all datasets, charts, maps, and other views | Allows the user to edit any and every dataset or visualization on the site, regardless of whether they have been given specific access on an individual asset. |
| View all datasets, charts, maps, and other views | Allows the user to view any and every dataset or visualization on the site, regardless of whether they have been given view access on an individual asset. |
| Change owner of all assets on site from one user to another | Allows the user to transfer ownership of any and every asset on the site; the owner of an asset can modify the contributors and visibility of a given asset, as well as edit the asset. |
| Update an asset's provenance (community/official) via API | Allows the user to, using an API call, add (or remove) the "Official" badge on an asset. The "Official" badge indicates that the asset was created by the owners of the site, rather than a member of the public. |
| Can discover all assets | When a user also has the “View all assets” or “Edit all assets” right, this right permits the user to see all private and hidden assets in the Asset Manager. |
| Can share privately | Allows the user to publish an asset with Private visibility. |
| Can share internally | Allows the user to publish an asset with Internal visibility. If Internal Approvals are enabled, these assets are still subject to the Approvals flow and will be submitted for approval. |
| Can view internal assets | Allows the user to view any dataset, visualization, story, or other view on the site that is set to Internal visibility. |
| Allowed to be added as a Collaborator, Viewer, and Team Member | Allows the user to be added as a collaborator or viewer on assets. Allows the user to be added as a member to a team. |
| Can share publicly | Allows the user to publish an asset with Public visibility. If Public Approvals are enabled, these assets are still subject to the Approvals flow and will be submitted for approval. |
| Enroll datasets in archival | Allows the user to enroll a dataset in the archiving feature. Also allows the user to "roll back" the dataset to a previously published version. Enterprise domain platform only. |
| Change the visibility of a draft within the archival changelog | Allows the user to change the visibility of a draft within the archival changelog. |
| Manage Perspectives | |
| Create new stories | Allows the user to create a Story using the Perspectives storytelling tool and create a copy of a Story. |
| Edit all Stories | Allows the user to edit any and every Story on the site, regardless of whether they have been given specific access on an individual asset. |
| Manage Open Performance | |
| Create new Performance Measures | Allows the user to create a Measure asset type on the platform; a user can only create a Measure based on a dataset that they have access to. |
| Automatic Sign Out | |
| Users automatically signed out after 15 minutes of inactivity | Automatically signs the user out if they have not interacted with the site for 15 minutes. |
| Manage Design and Navigation | |
| Update sitewide header/footer design and navigation | Allows the user to update the header and footer that appears globally across the site. |
| Manage homepage stories | Allows the user to update homepage stories. |
| Manage Site Connections | |
| Manage all Gateway agents and plugins | Allows a user to perform management actions on Gateways and associated plugins, including starting, stopping, viewing logs and events, and modifying agent permissions. |
| Provision new Gateway agents | Allows a user to provision a new Gateway agent. |
| Access all data sources via Gateway agents and plugins | Allows a user to access any data source connected via Gateways regardless of ownership. |
| Manage Data & Insights-to-Data & Insights federation relationships | Allows the user to manage the ability for Public assets on a platform to appear on another platform. |
| Manage Esri ArcGIS and Data.JSON connectors | Allows a user to manage ESRI ArcGIS connections and Data.json connections. |
| Approval Workflow | |
| Manage and configure settings for the Approval workflow | Allows the user to access the Approvals admin panel and configure approval settings for the Public and Internal Approvals workflows. This includes managing Approvers for each workflow. |
| Review and approve assets headed for public release |
Allows the user to be an approver of assets to the public. A user must have the “Edit all datasets, charts, maps, and other views” OR the “View all datasets, charts, maps, and other views” AND the “Edit all stories” rights in order to be added as an Approver. |
| Review and approve assets headed for internal release |
Permits a user to review and approve or reject an asset pending approval for the internal audience. A user must have the “Edit all datasets, charts, maps, and other views” OR the “View all datasets, charts, maps, and other views” AND the “Edit all stories” rights in order to be added as an Approver. |
| Program Analytics | |
| Create and run analyses | Allows the user to run the Program Analytics datasets. |
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